Need to Move?

Finding new premises can be very demanding, whether you are a large organisation with lots of staff to relocate, or a small charity with little money.

Upkeep moved a few years ago, and it was a steep learning curve! It took us nine months to find a new home. Here are some of the things we learned:

Key questions you should think about when looking at possible premises:

1. Space:

How much is there?

What is the floor plan like?
Can you get an accurate plan from the landlord/current owners? (This can be surprisingly difficult.)

2. Costs:

These include:

• rent,

• rates,

• service charges,

• insurances,

• fees: solicitors, structural reports, surveys, possible building works

Can you negotiate a rent-free period? Could you sublet if necessary?

3. State:

What condition is in it?

Surveys, building services, condition reports and/or structural reports, if available.

Noise levels, light levels, ventilation, etc.

4. Refurbishment:

What needs doing and who does it?
Minor redecorations or major building works?
What is the scope of works?
What is the urgency of works?
What is the controllability of works?

What is the status of the building -- e.g. is listed?
Will you need building permissions, planing permission, etc.?

5. Location and Accessibility:

What is the area like? Is it safe? If you plan evening or weekend use, would it be safe?

What is transport like?

Are there restrictions on the use of the building?

How accessible is it?
Is there public access?
Disabled access? Do you need access for refurbishment works -e.g. lorriest, etc.?

6. Dynamics:

What could change over time?

How long is the lease? How often are the rent reviews? How are they structured?

What about the current occupancy? What is the timetable for availability?

Are there likely to be any changes in status?

Could you increase/shrink the space you take, if necessary?

7. Local Authority:

Some local authorites offer very generous charity discounts on rates. Check to see what you can get.

8. Local partnerships and amenities:

Are there opportunities for joint working? What you do you spend on catering, conference rooms, etc.? Is there a possibility for linking up with your neighbours to share services? Are there local organisations with whom you could share/partner?